Major Teoh’s Blog

July 14, 2006

HR-Absent from Workplace/Station (2) Final Warning

Filed under: Absent from Workstation (2) F/Warning,Sample Letters — Major (Rtd) Teoh @ 9:47 pm

 

HR-Absent from Workplace/Station (2) Final Warning

________________________________________________________________________

Name:Employee Number: 

Date:

 

Dear

Re: Absent from Workplace/Station  

In spite of being warned and counseled vide letter(s) dated: _______________, it has been reported that you were absent from your workplace :

a. Date:            Time From;                  To:         Total: Hrs                   Mins 

b. Date:            Time From;                  To:         Total: Hrs                   Mins       

c. Date:            Time From;                  To:         Total: Hrs                   Mins       

c. Date:            Time From;                  To:         Total: Hrs                   Mins       

 

You are hereby requested to show cause in writing why disciplinary action should not be taken against you.

 

The reply to this show cause letter must reach the undersigned by ______________(date) failing which it would be deemed that you have no just cause/reason to offer. Henceforth, disciplinary action including dismissal will be taken against you.

 

Yours truly,

 

________________________

 

Name:

 

Designation:

June 14, 2006

Demotion/Downgrading Letter

Filed under: Demotion/Downgrading,Sample Letters — Major (Rtd) Teoh @ 10:33 pm

HR-DI Demotion/Downgrading Letter

 

________________________________________________________________________

 

Name of Employee:Employee Number: 

Address: 

Date: 

Dear  

Re:  LETTER OF DEMOTION/DOWNGRADING 

We refer to the Domestic Inquiry held on ____________ on the specific allegation(s) of misconduct  leveled against you as per our Charge Sheet dated __________ . 

We have carefully gone through the records of the inquiry, the connected papers and documents and findings of the Panel of Domestic Inquiry and concur with its findings that on the evidence adduced at the inquiry the charges leveled against you have been sufficiently proved. (If all the charges are not proved, state those of which are proved.) 

The charges leveled against you and proved against you at the inquiry being grave and serious, the punishment warranted is that of dismissal. 

Under the circumstances, we would have been justified in dismissing you from service. However, in consideration of the fact that the record of your previous service with us is clean and other extenuating circumstances, as a generous gesture, it has bee decided not to inflict upon you any severe punishment. We have accordingly decided to downgrade/demote you in your present appointment to the new position of ________________ at the new salary rate of RM  _________ per hour/month with effect from ___________ . 

For the period of suspension pending inquiry, you will be remunerated on half pay. 

We hope you will appreciate the generosity shown to you by better conduct on your part in future. 

We wish to caution you that any future act(s) of misconduct committed by you will in future merit serious disciplinary action from the company including the punishment of dismissal, if so warranted by the facts and circumstances of the case. 

Yours truly, 

_________________Name:Designation:

April 14, 2006

DI – Notice of DI

Filed under: DI - Notice of DI,Sample Letters — Major (Rtd) Teoh @ 10:45 pm

Notice of Domestic Inquiry (After Show Cause) _________________________________________________ 

Name of Employee:

Employee Number: 

Address: Date: Dear 

 With reference to your explanation dated __________ in reply to our letter dated___________, it has been found that your explanation is not satisfactory. 

OR We find that you have failed to submit your explanation in reply to our letter of charge dated _____________issued to you, from which it would appear that you have no defence to offer.  It is therefore proposed to hold a Domestic Inquiry into the allegation(s) made against you. You are hereby requested to be present personally at: Place:

Time:

Date: 

to attend this inquiry. 

At this inquiry you will be accorded full opportunity to answer the allegations made against you by not only cross-examining such witnesses as may be produced against you but also by examining your own witnesses(if any).  You may also bring along with you any documentary evidence that will help you in your defence. Pending the outcome of the inquiry you will continue to be on suspension.

During the period suspension, you are not permitted to enter the company’s premises unless duly required to do so or with the prior written consent of the company. Yours truly, 

_____________

Name:

Designation:

February 15, 2006

DI – Employee Innocent

Filed under: DI - Innocent,Sample Letters — Major (Rtd) Teoh @ 11:43 am

DI – Employee Innocent

 

Name of Employee:Employee Number: Address: 

Date: Dear  

Re: DOMESTIC INQUIRY We refer to the Domestic Inquiry held on _________________ on the specific charge(s) leveled against you as per our letter of charge dated ______________ . 

We concur with the findings of the Panel of  Domestic Inquiry that on the evidence recorded at the inquiry the charges leveled against you have not been proved. In view of the above, you are required to report back for normal duties at __________ (time)a.m. on __________ (date). 

Since the inquiry does not disclose any misconduct on your part, you will be renumerated on full pay for the entire period of your suspension pending inquiry.  Yours truly, 

____________________

Name: Designation:

January 14, 2006

DI Dismissal Letter

Filed under: DI - Dismissal Letter,Sample Letters — Major (Rtd) Teoh @ 10:39 pm

HR-DI Dismissal Letter

________________________________________________________________________

Name of Employee:

Employee Number: 

Address: 

Date: 

Dear  Re:  LETTER OF DISMISSAL  We refer to the Domestic Inquiry held on ____________ on the specific allegation(s) of misconduct  leveled against you as per our Charge Sheet dated __________ .  We have carefully gone through the records of the inquiry, the connected papers and documents and findings of the Panel of Domestic Inquiry and concur with its findings that on the evidence adduced at the inquiry the charges leveled against you have been sufficiently proved. (If all the charges are not proved, state those of which are proved.) The charges leveled against you and proved against you at the inquiry being grave and serious, the punishment warranted is that of dismissal. We have looked into your past record of service with the company with a view to find if there are any extenuating circumstances. We regret to find there were none. (On the contrary, we find that your record is unclean in that ____________________ . ) In the circumstances it has been decided to dismiss you from service. Accordingly, you are hereby dismissed from service with effect from the date of this letter.  During the period of suspension pending inquiry you will be remunerated on alf pay in accordance with Section 14 (2) of the Employment Act 1955. You are required to return to the company the identification badge, uniforms as well as any keys, equipment or tools which have been issued to you in the past. Appropriate reimbursement will have to be made by you to meet the cost of company property not returned by you. 

Yours truly, 

_________________

Name:

Designation:

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